Who are we?

We are the partners of the Georgian Papers Programme with King’s College London and the Omohundro serving as academic partner, and William & Mary serving as academic and technical partner in regards to this website. If you need to contact us about this privacy notice, please write to the Georgian Papers Programme Academic Director, Arthur.Burns@kcl.ac.uk.

Why do we process your personal information?

We process your personal information in order to:

  • share your name, contact details (via an external website link you may provide), your institution and research interests with others in the King’s Friends Network
  • contact you with communications about the Georgian Papers Programme, upcoming fellowships and other opportunities available to the Network

What is our ‘legal basis for processing’?

Data protection legislation allows us to use your personal information in this way because you have actively given us your permission (or ‘consent’) through accepting the Terms of Service outlined when joining the King’s Friends Network.

You may withdraw your consent at any time by contacting the Programme Academic Director, Arthur Burns (Arthur.Burns@kcl.ac.uk).

Do you have to provide your personal information and what are the consequences of not doing so?

You must provide the personal information requested when joining the King’s Friends Network so that we may process your information for the reasons outlined above.

If for any reason you do not wish share your details with the King’s Friends Network but still wish to join the network and receive communications and notifications of opportunities afforded by the Programme, then please do not register for the King’s Friends Network on the website. Instead you should contact the Programme Academic Director, Arthur Burns, directly.

How long do we keep your information for?

We will keep your information until the King’s Friends network ceases to operate or the Georgian Papers Programme ceases to be active in order to allow the network to assist its members’ researches and the Programme to achieve its academic ends.

Do we share your information with other organisations?

Your personal information may be shared among the official partners within the Programme. At this time this includes: the Royal Archives, Royal Collections Trust, King’s College London, William & Mary and the Omohundro Institute. Your information will not be passed on to other organisations.

What are your rights and who can you contact if you have a concern?

To find out more about how King’s College London, the lead partner in the Georgian Papers Programme, deals with your personal information, including your rights and who to contact if you have a concern, please see the university’s core privacy notice at https://www.kcl.ac.uk/terms/privacy.aspx.

You may also refer to William & Mary’s core privacy policies at https://www.wm.edu/aboutthissite/privacy.

Will your personal information be transferred overseas?

Data transfer

Your personal information will be transferred to partner organisations outside the EU We will have a data sharing agreement with those partner organisations that uses the European Commission approved standard contractual clauses to ensure your information will continue to be adequately protected to the same standard.

Data capture and storage

This website is managed by William & Mary in the United States. Information you provide to the website by registering is captured in the United States of America in order for the website to save and process that information. We have taken the following steps to ensure your information will continue to be adequately protected to the same standard as that provided under the EU General Data Protection Regulation:

  • Personal information you share with us is sent to the website’s host which is Amazon Web Services (AWS), a service of Amazon.com Inc. AWS both processes and stores this information.
  • AWS meets the EU Commission’s adequacy requirements for protecting personal data and is also covered by the EU-US Privacy Shield framework. More information about how AWS meets the GDPR requirements can be found at Amazon’s GDPR Center. Information on the EU-US Privacy Shield for Amazon can be found here, and Amazon.com Inc.’s certification can be found on the EU-US Privacy Shield website: https://www.privacyshield.gov/list.


Last updated: 21 Sept 2018